Job Description

Job Description and Duties

Under supervision provided by the Staff Services Manager I, the Staff Services Analyst (SSA) performs a variety of Personnel and Administration Support duties for the Disbursements Division including reviewing monthly timesheets, posting attendance to the STD 672 form, dock reporting, processing and submission of personnel forms, assisting with the recruitment process, as well as originating correspondence in response to claimant inquiries, completing statistical reports and providing administrative support to the Bureau of Disbursements management. The SSA works in numerous areas where sound judgment, confidentiality, and tact are necessary.

Duties and Responsibilities: (Candidates must perform the following functions with or without reasonable accommodations.)

• Review monthly timesheets (STD 634) for all employees, verifying leave usage to availability and proper documentation; post leave usage to the STD 672 and submit to HR by the monthly deadline. V erify monthly leave usage to the Leave Activity & Balance Report (LAB) each month, notifying HR of any discrepancies found. 
• Assist with providing employees with information and documents related to changes including, but not limited to, benefits and annual open enrollment periods, providing the necessary forms required for changes.

• Responsible for communicating timelines and sending reminders to management regarding monthly deadlines and submitting dock and timesheets timely.
• Back up HR liaison on personnel related workload, duties include, but not limited to, SCOPES requests, vacancy report, position control report, organization charts, new hire eligibility checks, and onboarding new hires.
• Communicate monthly with HR to develop and maintain an accurate record of 25 Year Award and Bi-Lingual Pay recipients, Merit Salary Adjustments (MSA), Range Changes, Special In-Grade Salary (SISA), Performance Appraisal Summaries (PAS) and Probationary Reports. Provide training, guidance, consultation and recommendations to managers and supervisors regarding these processes and notify management of outstanding reports monthly, assist management with any questions.

You will find additional information about the job in the .

Working Conditions

• Free Parking

• Hybrid Telework Schedule Available

Special Requirements

Applications must be filled out completely. Applications received that state “See Resume” may not be considered.

Additional Requirements:  Applicants must submit a Resume and Statement of Qualifications with their application.

Statement of Qualifications (SOQ):

Prepare an SOQ for the hiring manager’s review. Your responses must be no more than one typewritten page in length, using 12-point font, one-inch margins, and include your first and last name in the upper right-hand corner of each page. Applications received without an SOQ will not be considered. 

• Please describe your experience working with timesheets or personnel related workload.  

• Please describe how you collaborate within a Team environment.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience with time reporting and human resources related work.
• Ability to handle and maintain confidential or sensitive information.
• Demonstrate dependability, punctuality, and excellent attendance.
• Proficiency in Microsoft Office Suite (e.g., Excel, Word, Outlook, MS Teams).
• Experience utilizing the Exam and Cert Online System (ECOS).
• Ability to provide excellent customer service with communication and soft skills.
• Demonstrate excellent attention to detail.
• Demonstrate experience analyzing and interpreting laws, rules, and regulations.
• Reason logically and creatively to resolve issues and recommend alternative solutions.
• Ability to form and maintain cooperative working relationships with all levels of staff.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -

  Applicants must submit a Resume and Statement of Qualifications with their application.

  Statement of Qualifications (SOQ):
  

  Prepare an SOQ for the hiring manager’s review. Your responses must be no more than one typewritten page in length, using 12-point font, one-inch margins, and include your first and last name in the upper right-hand corner of each page. Applications received without an SOQ will not be considered. 

  • Please describe your experience working with timesheets or personnel related workload.  
  • Please describe how you collaborate within a Team environment.

Job Tags

Similar Jobs